Jobs at the Embassy

 U.S. Mission                               Lebanon

Announcement Number:           Beirut – 2018-127

Position Title:                             ILMS Coordinator and GSO Assistant

Opening Period:                         November 05, 2018 – November 18, 2018

Series/Grade:                             LE-0105 Grade 7

Salary:                                        LL 36,797,279 – LL 36,797,279

For More Info:                            Human Resources Office

E-mail Address:  brtembemp@state.gov

FP-7/1 $36,218.  Actual FS salary determined by Washington D.C.

Who May Apply:

All Interested Applicants / All Sources

Security Clearance Required:     Local Security Certification or Public Trust

Duration Appointment:   Indefinite subject to successful completion of probationary period

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Beirut, Lebanon is seeking eligible and qualified applicants for the position of ILMS Coordinator and GSO Assistant.

The work schedule for this position is:

  • Full Time – 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  Serves as Embassy Beirut’s Integrated Logistics Management System (ILMS) Subject Matter Expert (SME) and trainer.  Undertakes a range of administrative roles in support of the GSO section.

ILMS modules include but not limited to: Status tracking, GSO procurement’s Ariba, GSO/RSO/IRM warehouse’s final receipt, expendables, loanable property, and asset management modules; Information Resources Management (IRM’s) diplomatic pouch and mail (DPM), GSO Motorpool’s Fleet Management system, Medical expendables, and GSO custom and shipping’s transportation lite.

Qualifications and Evaluations

Education:  University Degree in Computer Sciences, Data Analysis, Information Technology (IT) or Business Administration is required.

Requirements:

EXPERIENCE:   At least five years of extensive experience in progressively challenging positions in computer sciences, IT management/administrations, business process management or office management.  Use of logistics management software is required.

Job Knowledge: Able to gather facts and analyze results relevant to specific issues, formulate conclusions, and make recommendations for action.  Familiar with analytical methods involving using qualitative and quantitative techniques for metrics analysis.  Must be able to work with individuals across sections and locations.  Must have comprehensive knowledge of procurement methodologies, budgeting, receiving, and the inventory process.  Must have a strong understanding of the importance of system access and role hierarchies and post roles.  Must be able to operate in a customer service oriented organization.

Evaluations:

LANGUAGE: Level 3 (good working knowledge) Speaking/Reading/Writing of Arabic is required. Level 4 (Fluent) Speaking/Reading/Writing of English is required. (This may be tested.)

SKILLS AND ABILITIES:   Working understanding of a customer support, shipping, inventory management, and procurement activities, excellent interpersonal skills and good briefing and writing skills.  Must be proficient in the Microsoft office suite, SharePoint, and other software applications.  Able to explain systems to non-technical users.  Can take the initiative to troubleshoot, diagnose, and resolve general application problems.  Can teach new technologies.  Can apply new technologies to existing processes or work with end users to update their processes to take advantage of technological efficiencies.  Required to draft SOPs.  Embraces change.    (This may be tested)

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:  Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Beirut, Lebanon may receive a compensation package. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply:  All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.  Applicants must submit a Universal Application for Employment (DS-174) which is also available on HR/OE Intranet Site.

To apply for this position, applicants should electronically submit the documents listed below

E-mail Address:  brtembemp@state.gov

Required Documents:  Please provide the required documentation listed below with your application:

  • DS-174
  • I D
  • Copy University Degree

 What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone call.

For further information:  The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Beirut, Lebanon.