Ambassadors Fund for Cultural Preservation Small Grant Competition

The U.S. Embassy in Beirut is now accepting project proposals for the 2019 U.S. Ambassadors Fund for Cultural Preservation (AFCP) Small and Large grant competitions.  The application deadline is Sunday, November 18, 2018. Full implementation of the AFCP 2019 program is pending the availability of Fiscal Year (FY) 2019 funds and an approved financial plan.  Please submit your proposals to Public Diplomacy Beirut for AFCP 2019 or for any questions related to this competition at BeirutPD@state.gov

PROGRAM INFORMATION

Through the U.S. Ambassadors Fund for Cultural Preservation (AFCP), the U.S. Department of State helps countries around the globe preserve cultural and religious patrimony including historic sites, manuscripts, museum collections, and traditional forms of expression such as music, dance, and language.  The AFCP, established by the U.S. Congress in 2001 to assist countries in preserving their cultural heritage, is the only U.S. Government program providing direct grant support to heritage preservation.  The AFCP emphasizes the United States’ commitment to preserving the world’s cultural heritage and affirms that preservation is an integral component of U.S. foreign relations.

ELIGIBLE PROJECT APPLICANTS

AFCP bureau defines eligible project applicants as reputable and accountable non-commercial entities, such as non-governmental organizations, museums, ministries of culture, or similar institutions and organizations, including U.S.-based organizations subject to Section 501(c)(3) of the tax code, that are registered and active in SAM.gov and able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.

AFCP Small Grant Competition Information:

The US Embassy is launching the AFCP Small Grants Program. It supports the preservation of major cultural sites, collections, and forms of expression that are accessible to the public and protected by law in the host country.  New projects are eligible starting at $10,000 of support. Projects previously supported by the AFCP Small Grant Program are eligible for up to $200,000 of support.

FUNDING AREAS

Through the AFCP Program, the Department of State supports projects to preserve cultural heritage in the following three areas:

  1. In the case of cultural sites: conservation of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes
  2. In the case of cultural objects and collections: conservation treatment for an object or collection of objects from a museum, site, or similar institution—that include, but are not limited to, archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs; needs assessment of a collection with respect to its condition and strategies for improving its state of conservation; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections
  3. In the case of forms of traditional cultural expression: documentation and audiovisual recording of traditional music, indigenous languages and dance forms for broad dissemination as the means of teaching and further preserving them, or support for training in the preservation of traditional applied arts or crafts in danger of extinction

PROJECT PROPOSAL REQUIREMENTS

  1. Full and complete Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project basics, including title, project dates, and AFCP focus area
  3. Project applicant information, including contact information, DUNS Number, and SAM registration status NOTE: Applicants may acquire DUNs numbers at no cost by requesting a number online at https://fedgov.dnb.com/webform Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx  and Registration in SAM is at no cost at sam.gov
  4. Project location
  5. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site, object, or collection
  6. Project purpose that summarizes the project objectives and desired results
  7. Project activities description that presents the project tasks in chronological order (Note: If the proposed project is part of a larger effort involving multiple projects supported by other entities, the plan must present the full scope of the preservation effort and the place of the proposed project within that larger effort)
  8. Project time frame or schedule that lists the major project phases and milestones with target dates for achieving them (Note: Applicants may propose project periods of up to 60 months [five years]; projects must begin before September 30, 2019, and be completed no later than September 30, 2024)
  9. Project participant information, including resumes or CVs of the proposed project director and other primary project participants
  10. Statement of importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site, collection, or form of traditional expression
  11. Statement of urgency indicating the severity of the situation and explaining why the project must take place now
  12. Statement of sustainability outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project
  13. Detailed project budget, demarcated in one-year budget periods (2019, 2020, 2021, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs
  14. Budget narrative (PDF 104 Kb) explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items
  15. Attachments and supporting documents including, at a minimum and required, five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (collapsing walls, water damage, worn fabric, broken handle, etc.), any historic structure reports, conservation needs assessments, and other planning documents compiled in preparation for the proposed project

For application guidance, please download our proposal (Word 20 Kb) and budget guidance (Excel 20 Kb) documents.

Click here to download the required forms:

All proposals should be submitted no later than Sunday, November 18, 2018 at 11:59 PM to BeirutPD@state.gov.

AWARD SELECTION CRITERIA

All proposals will be screened for technical eligibility based on the neutral criteria contained in this request for grant proposals and will be rated based on the quality, soundness, and comprehensiveness of the proposed project and budget; the urgency of the proposed project; the quality and quantity of supporting materials, such as resumes of the key project participants, images of the resource, and notices of official permission from the responsible resource steward, such as a ministry of culture. Proposals will be rated with close attention paid to the clarity, completeness, and quality of requested information.

INELIGIBLE ACTIVITIES AND UNALLOWABLE COSTS: 

AFCP does not support the following activities or costs, and will deem applications involving any of these activities or costs ineligible:

  1. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application
  2. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.)
  3. Preservation of hominid or human remains
  4. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.)
  5. Preservation of published materials available elsewhere (books, periodicals, etc.)
  6. Development of curricula or educational materials for classroom use
  7. Archaeological excavations or exploratory surveys for research purposes
  8. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project
  9. Acquisition or creation of new exhibits, objects, or collections for new or existing museums
  10. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example)
  11. Commissions of new works of art or architecture for commemorative or economic development purposes
  12. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances
  13. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist
  14. Relocation of cultural sites from one physical location to another
  15. Removal of cultural objects or elements of cultural sites from the country for any reason
  16. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort
  17. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies
  18. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
  19. Costs of fund-raising campaigns
  20. Contingency, unforeseen, or miscellaneous costs or fees
  21. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer
  22. International travel, except in cases where travel is justifiable and integral to the success of the proposed project
  23. Travel or study outside the host country for professional development
  24. Individual projects costing less than $10,000
  25. Independent U.S. projects overseas